Job: Environmental Management System Specialist

Title Environmental Management System Specialist
Employer City of Guelph
Application Close Date Sunday, September 22, 2019
Location Guelph
Date Posted September 4, 2019
Job Information

Environmental Management System Specialist

The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto.  Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life – all good reasons to consider a career in this beautiful city.

Job summary

This position is responsible for monitoring and managing environmental legislative compliance initiatives and overseeing the development of an Environmental Management System within Wastewater Services.  As a member of the management team, the candidate will have a focus on demonstrated leadership skills, quality customer service and continuous improvement processes. Reporting to the Manager of Technical Services, and guided by the goals and objectives of the City of Guelph Corporate Administrative Plan and Values of integrity, excellence and wellness, the candidate will enhance service delivery while aiding in the achievement of the community vision – to be the city that makes a difference.


  • Defines, monitors and reviews Division’s compliance criteria and processes in accordance with assigned compliance programs and applicable provincial and federal legislation.
  • Develops, implements and investigates process and systems to control, track and maintain legal requirements and approvals
  • Provides recommendations and technical support to Division managers and supervisors on issues to ensure that compliance requirements are being met
  • Provides training for staff on policies and procedures related to regulatory requirements.
  • Maintains up-to-date and thorough knowledge of applicable legislation, standards, guidelines and policies
  • Develops and supports the implementation of emergency procedures for the wastewater division
  • Facilitates risk management and emergency preparedness activities
  • Interfaces with regulatory agencies to obtain environmental certificates of approvals, related amendments and other required legal instruments
  • Providers support with regulatory officials during compliance related meetings and facility inspections
  • Audits and investigates for regulatory compliance and reports all non-compliance to the Division Manager, and upon direction, to the appropriate regulator; designs and develops corrective action strategies, solutions and action plans to address compliance issues and related actions
  • Develops, reviews and submits reports to appropriate regulators ensuring regulatory deadlines are met and reports are in accordance with regulatory requirements
  • Provides input into capital and operating budgets for items required to support compliance


Environmental Management System Program Functions:

  • Administers the Environmental Management System (EMS)
  • Designs and implements audit programs for the EMS
  • Oversees documentation and updates to policies, standard operating and emergency procedures, and work instructions related to the EMS
  • Prepares and delivers training to staff on the EMS and related programs.
  • Manages consultants on EMS related projects to ensure deliverables are met.
  • Establishes objectives, targets, management programs and KPI’s to foster continuous improvement and provides technical support to staff regarding EMS programs


Data and Reporting Functions:

  • Prepares reports, compiles and analyses statistical data on compliance and management system related activities, including audits, objectives and targets to support Divisional priorities and goal setting
  • Establishes processes to ensure appropriate data capture, analysis, documentation and reporting in formalized frameworks to meet Provincial and Federal requirements
  • Consolidates, analyses, and summarizes compliance data and inspection reports


Other Duties:

  • Interfaces with internal clients and responds to concerns and information requests regarding compliance to environmental compliance approvals and other environmental regulatory requirements
  • Monitors conformance to the EMS and brings forward any non-conformance to the attention of management
  • Responsible for writing reports and memos for customers, staff, management as required
  • Performs other duties as assigned


  • Considerable experience related to the duties listed above, normally acquired through the completion of a post-secondary education in Environmental Science, Environmental Law, or a related discipline and considerable experience in managing environmental and regulatory requirements and programs. Candidates with equivalent combination of education and experience may be considered
  • A valid Class G drivers licence with a good driving record. Successful candidates will be required to provide a current driver’s abstract prior to their start date to confirm their licence is held in good standing and that it has not been suspended or revoked under the Highway Traffic Act (HTA) or Criminal Code of Canada in the last 5 years. The City of Guelph will take into consideration the number of demerit points and/or nature of the infractions to determine if it meets our requirement
  • Excellent problem solving skills with the, ability to interface effectively with internal management and staff, consultants, Provincial Approval and Legislative Agencies, contractors, suppliers, peers, and the general public
  • Knowledge of the Acts and Regulations as well as the policies and procedures of the Ministry of Environment Conservation and Parks
  • Knowledge of wastewater treatment and collection related regulations, legislation, guidelines, standards, procedures and inspections
  • Knowledge of the Occupational Health and Safety Act
  • Ability to interpret and translate legislation into recommendations related to operations, management, planning, and organizational development
  • Excellent analytical, problem solving and decision making skills
  • Ability to develop and maintain quality and environmental management system standards
  • Excellent communication skills with the ability to communicate with all levels of staff, stakeholders, the media and the general public
  • Excellent customer service skills with the ability to respond effectively to regulatory and customer issues
  • Excellent interpersonal, leadership and team building skills
  • Ability to develop and deliver training programs
  • ISO / QMS Auditor Certificates would be an asset



How to apply

Qualified applicants are invited to apply using our online application system by Sunday September 22, 2019. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

Please visit the job posting listed on our careers page and click on the “Apply for this job” button. Instructions will follow.

The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.



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